2008

BANQUET INFORMATION AND POLICIES

SALES MINIMUMS:			Admiralty Ballroom	Neptune Room
	Monday - Thursday	Luncheon	$1,000	$1,000
		Dinner	$1,000	$1,000
	Friday or Sunday	Luncheon	$1,250	$1,250
		Dinner	$4,600	$3,500
	Saturday	Luncheon	$2,500	$1,500
		Dinner	$7,300	$5,700

Holidays & the month of December require a higher minimum revenue

Sales Minimum DOES NOT include service charge and sales tax - Room Rental will be applied if sales minimum is not met.

CEREMONY SET-UP FEE: $300.00

RECEPTION HOURS: Luncheon: 11:00 am – 4:00 pm Dinner: 6:00pm – Midnight

PAYMENT REQUIREMENTS: The deposit requirement to hold the room and date is $1500 or 30% of estimated function cost (whichever is greater). This deposit is applied to the cost of the function. An additional deposit equivalent to 50% of the estimated remaining balance is due no later than 90 days prior to the event. Deposits are non-refundable and non-transferable. Guarantee of final count and final payment for that count is required 5 days prior to event. Final payment must be in the form of cash, cashier’s check, or credit card. Any additional charges are to be paid prior to the end of the function.

(Management, depending on specific circumstances, must approve any exception to these payment requirements.)

Guarantee: Must be provided to the Catering Office by noon 5 days prior to the event. This number of attendees will be considered the minimum guarantee regardless if fewer guests attend. We provide 5% over minimum guarantee for food and set-up. If number of guests exceeds 5%, Simon’s cannot guarantee menu. Downward adjustments in excess of 20% from the original estimated attendance less than 120 days prior to the function may be subject to a change of room.

Food and Beverage: All food & beverage items must be supplied and prepared by Simon’s. Prices will be guaranteed upon menu selection. It is recommended that menu and linen colors be selected thirty days in advance, but MUST be provided no later than two weeks prior to function. Food will be served at the time contracted. Should host delay food service for more than one hour, without 24 hours notice, Simon’s will not be responsible for food quality variances. If a client wishes a second entrée selection Simon’s will charge for the higher priced entrée. Cake-cutting fee of $1.50 per person will apply if guests wish to bring their own cake. Due to health standards, food may not be wrapped to go. Simon’s Banquet & Catering Center is licensed by the State of California, Alcohol & Beverage Control. As such, all beverages are to be dispensed by Simon’s servers and bartenders. PLEASE INFORM YOUR GUESTS THAT UNDER NO CIRCUMSTANCES ARE THEY ALLOWED TO BRING LIQUOR IN FROM OUTSIDE. Further, we must require photo identification for anyone of questionable age and refuse service to anyone who, in our judgment, appears intoxicated. We reserve the right to end the banquet and/or close the bar(s) in the event of: (1) Guest becoming intoxicated. (2) Minors are present and drinking alcoholic beverages regardless if they were served by guests of the host. (3) Any disturbance that is not controlled by the host.

Service Charge and Sales Tax: A service charge of 20% and applicable state sales tax will be added to all food & beverage. California Board Of Equalization requires that the service charge is subject to sales tax.

Clean up: A fee of $150.00 will be charged in the event of an unusually untidy function. No rice, birdseed or confetti is to be thrown on the premises or grounds.

Labor Charges: $150 per ½ hour prior to or following the contracted hours.

$75 reset fee for floor plan changes on the day of the event

Cancellations: Functions cancelled less than 90 days prior to the event will be liable for a cancellation charge of 50% of the estimated revenue, based on the “minimum guarantee” as stated in the contract. Functions cancelled less than 45 days prior to the event will be liable for a cancellation charge of 80% of the estimated revenue, based on the “minimum guarantee” as stated in the contract Functions cancelled less than 15 days prior to the event will be liable for a cancellation charge of 100% of the estimated revenue, based on the “minimum guarantee” as stated in the contract

SECURITY: For the protection and safety of the client and their guests, security is required for all evening functions. Client will be responsible for the cost of this security.

Decorations: Decorations must conform to local Fire Department regulation. No open-flame candles are allowed. Candles must be covered, floating, or votive – with flame at least 1 ½ inches below the top of the glass. Under no circumstances are banners, streamers, or materials of any kind to be affixed or attached to the walls or curtains in any room without permission of Simon’s.

This document embodies the entire and complete agreement between both parties and may not be modified except in writing signed by both parties. Performance of this agreement is contingent upon establishment’s ability to complete the same, being subject to government disputes, strikes, or accidents where transportation, food, beverages, or supplies or other causes whether enumerated herein or not, beyond control of the management, preventing or interfering with performance.

All reservations and agreements are made upon, and subject to the rules and regulations of Simon’s and the above conditions.

“WE DO” all possible to meet your desires and needs.

“WE DO” have the ability to make reasonable exceptions to any rule.

Discuss your specific needs with our catering staff.

Any exceptions must be approved by management.